FY27 Pharmaceutical Reverse Distribution Services

Updated Nov 13, 2026

Sources Sought from the Department of Veterans Affairs, for work in Orlando, Florida. Due Nov 18, 2026, 3:00 PM (UTC-5), 5 days left.

Bid documents (1)

• Bid document 24 KB

Paid members download every document from this page, or buy this bid alone.

Federal prevailing wage rates for this place: Florida Davis-Bacon and SCA wage determinations.

Description

Sources sought notice pharmaceutical reverse distribution services Orlando VA health care system (OVAHCS) Notice Type: Sources Sought (Market Research) Notice ID: 36C24827Q0037 Agency: Department of Veterans Affairs Contracting Office: Network Contracting Office 8 (NCO 8) Issuing Office Address: Orlando VA Healthcare System, 13800 Veterans Way, Orlando, FL 32827 NAICS Code: 562119 Size Standard: 250 Employees Product/Service Code: S299 Housekeeping Other Place of Performance: Multiple sites within OVAHCS (Orlando, Daytona Beach, and Viera, FL) Response Due Date: November 18, 2026, 3:00 PM 1.

Disclaimer this is a sources sought notice only. This is not a solicitation announcement, a request for proposals, a request for quotes, or an obligation on the part of the Government to acquire any products or services. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The Government will not pay for any information provided in response to this notice or for the Government's use of such information. All costs associated with responding to this Sources Sought are solely at the responder's expense. The purpose of this notice is to conduct market research to identify qualified sources including Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other small business categories capable of providing the services described herein.

Responses will assist the Government in determining the appropriate acquisition strategy, including potential small business set-aside determinations under FAR Part 19 and 38 U.S.C. §§ 8127 8128 (VA Rule of Two). 2. BACKGROUND The Orlando VA Health Care System (OVAHCS) is required by federal regulation to remove all controlled and non-controlled substances that are expired, recalled, or otherwise determined to be unusable from active stock.

These substances must be stored separately until destroyed, reverse distributed, or transferred to a DEA-licensed vendor for destruction, in accordance with 21 CFR Part 1317. OVAHCS is seeking to expand its current destruction-only capability to include pharmaceutical reverse distribution services for non-controlled substances that would otherwise result in lost manufacturer credit opportunities and incomplete inventory lifecycle control, while maintaining destruction capability for both controlled and non-controlled medications across all OVAHCS sites.

The intended outcomes include: Recovery of financial credit for eligible non-controlled medications that are reverse distributed. Improved inventory management and reduced waste. Full lifecycle accountability for all medications.

Strengthened compliance with VA, DEA, and federal requirements. 3. DESCRIPTION OF REQUIREMENT The Government is seeking a contractor licensed by the Drug Enforcement Administration (DEA) to provide flat-fee services to collect, transport, reverse distribute, and/or destroy controlled (Schedules I V) and non-controlled medications at OVAHCS facilities.

Fees shall not be calculated as a percentage of credit returns under any circumstances. 3.1 Scope Highlights The Contractor shall provide: On-site processing of Schedule I V controlled substances and non-controlled substances (including expired, recalled, due-to-expire, or otherwise unusable medications). A minimum of four (4) on-site visits per calendar year at the Outpatient Clinics and Orlando VA Medical Center, with additional visits as directed by the COR.

Response within ten (10) business days of a COR request. All shipping instructions, forms, labels, postage, DEA-approved tamper-proof pouches, and boxes required for shipment to the Contractor's central processing facility. Chain-of-custody documentation, including DEA Form 41 for controlled substances, signed by the Pharmacist, Accountable Officer, and Contractor representative.

Manufacturer return coordination, credit reconciliation, and Drug Supply Chain Security Act (DSCSA) compliance. A toll-free (800) number and a web-based service request ordering system. A web-based reporting portal that captures collection date, site, drug name, formulation/strength, NDC, quantity, manufacturer, estimated return value, actual return value, and status of each reverse distribution pickup.

Initial orientation and training on all applicable reports and web-based systems. A written Substance Collection Plan and Substance Contingency Plan. 3.2 Applicable Regulatory Framework The Contractor shall comply with all applicable federal, state, and local regulations, including but not limited to: Controlled Substances Act (CSA) 21 CFR Part 1317 (DEA regulations for disposal of controlled substances) Drug Supply Chain Security Act (DSCSA) 21 CFR (Food & Drugs), 29 CFR (Hazardous Materials), 40 CFR (Environment), 49 CFR (Transportation) EPA, OSHA, FDA, DEA requirements 41 U.S.C. Chapter 67 (Service Contract Labor Standards) All applicable VA policies and facility-specific security requirements 3.3 Places of Performance Facility Address City State ZIP Orlando VAMC at Lake Nona Inpatient 13800 Veterans Way Orlando FL 32827 Orlando VAMC at Lake Nona Outpatient 13800 Veterans Way Orlando FL 32827 Lake Baldwin VA Clinic 5201 Raymond Street Orlando FL 32803 Daytona Beach VA Clinic 1776 North Williamson Blvd Daytona Beach FL 32117 Viera VA Clinic 2900 Veterans Way Viera FL 32940 3.4 Historical Collection Frequency Orlando VAMC at Lake Nona (Inpatient & Outpatient): Monthly Lake Baldwin VA Clinic: Monthly to Quarterly Daytona Beach VA Clinic: Monthly to Quarterly Viera VA Clinic: Monthly to Quarterly Historically each site received approximately 4 12 collection visits per year.

Per-shipment weight data is not available. 3.5 Anticipated Period of Performance One (1) base year plus two (2) 12-months option periods, anticipated award date is approximately December 2026. Actual periods will be established in the resulting solicitation.

4. INFORMATION REQUESTED FROM RESPONDENTS Interested and

The description continues in the official notice.

Contracting contact

• Rohan McKenzie · Contract Specialist · [email protected] · 407-631-8720

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 562119, a business counts as small if it has no more than $47.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.

Companies that win this kind of work

Federal contractors paid for other waste collection work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.

• Mayo Clinic $2,500 in this trade

About the buyer

The Department of Veterans Affairs awarded $83.7 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.

Other Waste Collection contracts right now

There are 7 open government contract opportunities in this trade (NAICS 562119), 5 posted in the last 7 days; 43% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Departmental Offices and Department of the Army. Most of the work with a stated place is in Florida, Kansas and Alaska. A notice in this trade gives a median of 12 days from posting to deadline; this one gives 6 days.

All open other waste collection contracts

Coming up in this trade

Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.

Recent awards in this trade

• ABC Pumping & Plumbing Inc $2,700 · Departmental Offices · Nov 12, 2026

From the award notices agencies publish.

Similar open other waste collection bids