Surgical and Instrumentation Maintenance and Repair

Updated Nov 10, 2026

Sources Sought from the Department of Veterans Affairs, for work in Cleveland, Ohio. Due Nov 13, 2026, 1:00 PM (UTC-5), 3 days left.

Bid documents (1)

• Sources Sought Surgical Instrumentation Repair 42 KB

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Federal prevailing wage rates for this place: Ohio Davis-Bacon and SCA wage determinations.

Description

The Department of Veterans Affairs is conducting market research to identify qualified and capable business concerns that can provide surgical and clinical instrumentation maintenance and repair services for the VA Northeast Ohio Healthcare System. The Government is particularly interested in determining whether two or more verified Service-Disabled Veteran-Owned Small Business (SDVOSB) and/or Veteran-Owned Small Business (VOSB) concerns are capable of meeting the requirement at fair and reasonable prices.

The results of this market research will be used to inform the acquisition strategy. No set-aside decision has been made by issuance of this notice. The contractor shall provide on-site and off-site preventive maintenance, sharpening, repair, renewal, and, when authorized, replacement support for surgical and clinical instrumentation, surgical case carts, and surgical sterilization containers.

Services will support the Louis Stokes Cleveland VA Medical Center, including Wade Park operating room, clinics, and the Outpatient Surgery Center. Provide weekly on-site services during normal operating hours, Monday through Friday, 7:00 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays. Perform approximately 80 percent of the workload within a mobile laboratory and approximately 20 percent at an off-site laboratory when on-site repair is not possible.

Provide preventive maintenance and specialty repairs for ophthalmic, cardiac, vascular, ENT micro-instruments, laparoscopic instruments, scopes/laryngoscopy devices, large retractor systems, power surgical instruments, and general surgical instrumentation. Repair case carts and sterilization containers as needed using original equipment manufacturer parts. Provide a list of trays scheduled for maintenance at least 48 hours before service and communicate the trays actually serviced.

Segregate instruments that cannot be repaired, clearly mark them as not for patient use, and deliver them to Sterile Processing Service management. Provide same-day quality assurance documentation identifying sets serviced, repairs completed, instrument condition observations, and items removed for off-site repair. Participate in quarterly performance reviews with Sterile Processing Service leadership.

Follow applicable FDA, CMS, CDC, AAMI, AORN, APIC, HSPA, VA security, medical-device protection, infection-control, and personal protective equipment requirements. Anticipated Period of Performance: (12) months from the date of award. Sterile Processing Service, Rooms 117 and 122, Louis Stokes Cleveland VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106 Outpatient Surgery Center, 8901 Superior Avenue, Cleveland, OH 44106

Contracting contact

• Nicholaus Grassl · [email protected]

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 811210, a business counts as small if it has no more than $34.0 million in average annual receipts (SBA size standard). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.

Notice history

• Nov 9, 2026: Sources Sought Due Nov 13, 2026, 1:00 PM (UTC-5)

Companies that win this kind of work

Federal contractors paid for electronic and precision equipment repair and maintenance work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.

• Motorola Solutions, Inc. $54.2 million in this trade
• Varian Medical Systems, Inc $26.1 million in this trade
• Carefusion Solutions, LLC $20.8 million in this trade
• Steris Corporation $10.8 million in this trade
• Eaton Corporation $9.3 million in this trade

About the buyer

The Department of Veterans Affairs awarded $83.7 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.

Who can bid: Small Business set-aside

Total and partial small business set-asides are open to any business under the SBA size standard for the notice's NAICS code.

All open Small Business set-asides.

Electronic and Precision Equipment Repair and Maintenance contracts right now

There are 107 open government contract opportunities in this trade (NAICS 811210), 71 posted in the last 7 days; 50% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, National Institutes of Health and Department of the Navy. Most of the work with a stated place is in Maryland, Ohio and Georgia. A notice in this trade gives a median of 13 days from posting to deadline; this one gives 4 days.

All open electronic and precision equipment repair and maintenance contracts

Coming up in this trade

Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.

Recent awards in this trade

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• Hologic Sales And Service, LLC $265,000 · Department of Veterans Affairs · Nov 4, 2026
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• Terumo Cardiovascular Systems Corporation $124,740 · Department of Veterans Affairs · Nov 2, 2026
• Vandahl Engineering & Sales LTD $769,825 · Department of Veterans Affairs · Oct 29, 2026

From the award notices agencies publish.

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