RFQ Shuttle Services for VA Central California Health Care System

Updated Nov 11, 2026

Solicitation from the Department of Veterans Affairs. Due Nov 19, 2026, 3:00 PM (UTC-8), 8 days left.

Bid documents (8)

• Bid document 129 KB
• Attachment 1: Quality Assurance Surveillance Plan 103 KB
• Attachment 2: Wage Determination 2015-5609 251 KB
• Bid document 32 KB
• Bid document 17 KB
• Bid document 17 KB
• Bid document 36 KB
• Route Maps 960 KB

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Wage rates for this bid

• Service Contract Act wage determination 2015-5609 California Counties of Fresno

Description

Question and Answer Section B.2 prices each CLIN per day for a defined number of buses and hours. PWS Section 3 states the Government may increase or decrease shuttle bus counts and "shall only pay for services provided," and the PWS requires invoices to list each vehicle and its hours of operation. If the Government orders fewer or more buses or hours than a CLIN describes, how will the day rate be adjusted?

Should offerors assume a proportional per-bus-hour adjustment derived from the CLIN unit price? VA response Yes, a proportional per-bus-hour adjustment will be made. CLINs 0001 and 0002 state that at least one of the seven buses must be ADA compliant to supplement Route C during peak hours.

Please confirm that this supplemental bus is one of the seven buses in CLINs 0001/0002, and not an additional bus beyond the eight the Government estimates in PWS Section 3 VA response - Confirmed. The additional ADA-compliant shuttle that supplements Route C during peak hours is one of the seven peak-period buses under CLINs 0001 and 0002. Together with the one dedicated ADA-compliant Route C shuttle operating from 5:00 am to 5:30 pm, the Government estimates a total requirement of eight shuttles.

PWS Section 4 shows the Route C peak supplement running 3:00 pm 5:30 pm, while CLIN 0002 runs 3:00 pm 6:00 pm. Please confirm the afternoon service window for the supplemental ADA bus. VA response Confirmed.

The afternoon service window for the additional ADA-compliant shuttle supplementing Route C is 3:00 pm to 5:30 pm as this specific lot will close at 5:30pm. The Target Lot and Masonic Temple are available until 6:00 pm. Will the Government issue a single task order at award covering all of Ordering Period 1, or periodic task orders?

Please also state the anticipated award date VA response One task order will be issued for Ordering Period 1. We would like to award the contract within 30 days of the solicitation response due date is possible. Will the Government consider an economic price adjustment for fuel (FAR 52.216-4) given current fuel price volatility?

If not, please confirm fuel risk remains with the contractor under the firm-fixed-price terms? VA response Economic Price Adjustment will not be included as part of this contract. Please confirm that FAR 52.222-43 applies at the start of each ordering period, so that wage determination revisions incorporated at each anniversary will be addressed by contract modification.

VA response The latest revision of the wage determination will be incorporated into the contract for each ordering period. Clause 52.222-42 identifies 31290 Shuttle Bus Driver, and Attachment 2 (WD 2015-5609, Rev. 31) lists both 31290 Shuttle Bus Driver and 31030 Bus Driver. PWS Sections 5 and 9.2 require a Class B license with passenger endorsement.

Please confirm that 31290 Shuttle Bus Driver is the applicable classification for drivers under this contract. VA response Confirmed. 31290 Shuttle Bus Driver is the applicable classification for drivers under this contract as it relates to drivers operating shuttle services that move passengers between designated locations (i.e. parking facilities, campuses, airports, hospitals, or similar installations).

Is there a current or recent incumbent providing this level of effort (LOE)? If so, can you please provide the incumbent name, contract award number and contract award value? What changes have been made from the old contract to the new contract?

Can the provide an IGCE range or historical pricing? VA response Only questions pertaining to this solicitation will be answered. Please provide available ridership data by route and time period (for example, average and peak boardings per hour at each pickup location), and the number of buses currently in service on each route.

VA response - The PWS statement that approximately 1,200 or more employees are anticipated during the weekday morning and afternoon peak periods is confirmed. With a consistent average that 20 employees are transported per trip, approximately 6-8 trips are made by each shuttle bus for each morning and peak hour timeframe. The specific number of routes completed for each lot varies from day-to-day based on employee utilization of each parking lot.

Morning Peak Hours: 5:00 am 9:00 am and Afternoon Peak Hours: 3:00 pm 6:00 pm, are confirmed and this spans across all pickup locations. There will be an observable drop in routes run after 8:00 am as most employees begin their tours at 8:00 am. Similar for afternoon, there will be an observable increase in route run after 4:30m pm, as this is when most employees end their tours.

Currently, there are 7 buses that collectively service Route A and Route B. With 1 ADA bus dedicated to Route C that covers the time period between 5:00 am 5:30 pm. For Route C, additional ADA compliant shuttles that are primarily dedicated to Route A and Route B can support non-routine circumstances to remain under 15 minute wait times when there is an influx of ADA passengers that need transport.

Please provide any current route maps for Routes A, B and C, including the designated pick-up and drop-off zones at each off-site location and at VACCHCS Bldg. 1 referenced in PWS Section 6.1, and any required ingress / egress points or travel restrictions on the VACCHCS campus. VA response Current route maps provided (Route Maps). Routes represented in dark blue would be the directions for the shuttle coming from the offsite parking lots to the VA medical center.

Route map will list parking lots as Lot 2, 3, 4. Lot 2 = Route C Lot 3 = Route B Lot 4 = Route A The pick-up/drop-off zone at the medical center is located at the back of the medical center and is approached from Fresno Ave. and making the turn to go eastbound on Harvard Ave. Designated signs will be placed on wall next to loading zone that runs along Harvard Ave. Medical center shuttle zone is located on Harvard Ave. and will require no use of ingress/egress points.

Alternate routes will be t

The description continues in the official notice.

Contracting contact

• Timothy A Smith · Contract Specialist · [email protected]

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 485410, a business counts as small if it has no more than $30.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.

Notice history

• Nov 5, 2026: Solicitation Due Nov 19, 2026, 3:00 PM (UTC-8)
• Oct 28, 2026: Solicitation Due Nov 16, 2026, 3:00 PM (UTC-8)
• Oct 28, 2026: Solicitation Due Nov 16, 2026, 3:00 PM (UTC-8)
• Oct 21, 2026: Presolicitation Due Nov 16, 2026, 3:00 PM (UTC-8)
• Oct 21, 2026: Presolicitation Due Nov 16, 2026, 3:00 PM (UTC-8)

About the buyer

The Department of Veterans Affairs awarded $83.7 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.

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