Attachment 1: Single Source Justification MPT to SAT CO- Signed

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C261-27-AP-1374
1. Contracting Activity: Department of Veterans Affairs, VISN 21, VA Northern California Health Care System, Network Contracting Office 21 VA 2237: 612-27-1-924-0018

2. Brief

Description of Supplies/ Services required and the intended use/Estimated Amount: The Department of Veterans Affairs requires short-term hotel lodging services for VA-affiliated physicians, residents, fellows, and other authorized medical trainees assigned to clinical rotations at VA Northern California Health Care System facilities, including the Martinez VA Clinic and other designated locations. The requirement includes reserving and maintaining hotel rooms within a reasonable commuting distance of the assigned duty locations, coordinating check-in and check-out, and providing lodging for eligible personnel during temporary clinical assignments. The lodging is necessary to support uninterrupted patient-care coverage, clinical training, and the VA’s medical education mission.
This procurement is an urgent bridge requirement covering approximately 72 room-nights while the VA completes the procurement and award of a longer-term lodging contract. The previous long-term lodging arrangement is no longer available because the incumbent contractor stopped responding to VA inquiries and failed to maintain the required hotel reservations. Consequently, reservations for VA-affiliated physicians and residents were canceled or placed at risk, creating an immediate need for alternative lodging. The estimated value of the bridge requirement is $19,368.00 for the period October 21, 2026, through January 1, 2027, with the final billable night being December 31, 2026.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This requirement is subject to urgent and compelling operational circumstances that significantly limit the Government’s ability to obtain lodging through normal competitive procedures within the required timeframe. The incumbent lodging arrangement became unavailable when the contractor stopped responding to VA inquiries and failed to maintain the required hotel reservations. As