Attachment 1: Statement of Work

STATEMENT OF WORK (SOW)

FY27 Nursing Practice Oversight Course (NPOC)
Version: 13 November 2026

I.BACKGROUND

The AFMEDCOM A1/7DN, Force Development Branch, provides ongoing professional development and strategic oversight for its medical personnel to ensure the highest standards of care. The Nursing Practice Oversight Course (NPOC) is a critical component of this mission, bringing together senior nursing leaders from across the service.

The NPOC serves as a vital forum for discussing policy updates, sharing best practices, and providing continuing education within the military nursing community. To facilitate effective communication and collaboration, professional-grade audiovisual (AV) equipment leasing and incidental technical support is required. This Statement of Work (SOW) outlines the requirements for a qualified contractor to provide the necessary AV equipment and incidental services for the successful execution of the 2027 NPOC.

II. SCOPE OF WORK

The Contractor shall provide a temporary commercial lease of a comprehensive audiovisual (AV) presentation package with incidental delivery, installation, teardown, and on-site technical standby support for the 2027 NPOC held at Hotel Polaris, Colorado Springs, CO from February 22–24, 2027. All services are incidental to the commercial equipment lease.

The primary objective is to ensure seamless, professional-quality audio and video presentations for 300+ attendees for the entire event duration. The Contractor’s quoted equipment and technical services must support both large-group general session and multi-room breakout session formats as detailed in Section IV.

III.PERIOD AND PLACE OF PERFORMANCE

Dates: 21-24 February 2027 (21 February is Day 0 setup only) Location: Hotel Polaris, 8989 N. Gate Blvd., Colorado Springs, CO 80921

IV. PERFORMANCE OBJECTIVES & TECHNICAL REQUIREMENTS

Ballroom Configuration Support
The AV system must support the following daily configurations without major equipment teardown during the event:

General Sessions (Days 1 & 3 – 22 & 24 Feb): A dual front-projection screen setup in the undivided ballroom. Both screens will display the same content from a single presentation source (government-furnished laptop).

Breakout Sessions (Day 2 - 23 Feb): The ballroom will be divided by hotel-provided airwalls into two (2) separate meeting spaces. The contractor shall verify airwall placement with Hotel Polaris staff prior to setting up. The AV system must support two (2) simultaneous, independent presentations, with each divided space having its own dedicated projector, screen, and self-contained sound system displaying content. Each meeting space will utilize its own distinct, separate presentation source, which will be provided via a separate government-furnished laptop (two separate laptops total, with one dedicated to each room).