Attachment A
Updated
A Word document (17 KB) attached to Health Care Clearinghouse 1 - HIPAA Electronic Transactions and Insurance Discovery (VA-27-00018291) | Maxel/Svendsen, from the Department of Veterans Affairs. Due Nov 3, 2026, 10:00 AM (UTC-5).
File name: Attachment A.docx
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ATTACHMENT A: Multiple Surveillance Activities (including Operational Support and Surveillance Document Summary) Ideal Document
Ideal Frequency
Ideal Medium
Submit To
Monthly Invoice
Monthly; by the 10th of each month
Electronically as per FAR/COR direction
COR
Updated HIPAA X12 270/271 Payer List
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
COR & eInsurance Project Team
Updated Insurance Coverage Discovery Payer List
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
COR & eInsurance Project Team
New Payer Timeline
Updated for bi-weekly meeting
Electronically in Microsoft 2016 or higher
FSC & eInsurance Project Team
Requested Payers/New Payers List
Updated for bi-weekly meeting
Electronically in Microsoft 2016 or higher
FSC & eInsurance Project Team
Master Payer List Report
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
eInsurance Project Team
Payer dictionaries & Payer companion guides
1 day after Contract Award & within 10 business days of any change by a payer Electronically in Microsoft 2016 or higher
VA FSC
HIPAA Version 7030 or later Project Plan
90 days after final publication of government’s intent to adopt rules Electronically in Microsoft 2016 or higher
COR, FSC & eInsurance Project Team
Payer enrollment(s)
Processed and updated as necessary due to payer changes and/or for repairs Electronically in Microsoft 2016 or higher
FSC & eInsurance Project Team
EICD Response Report
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
COR, FSC & eInsurance Project Team
EICD Reconciliation Report
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
COR, FSC & eInsurance Project Team
EICD Response Time Report
Monthly; by the 10th of each month
Electronically in Microsoft 2016 or higher
COR, FSC & eInsurance Project Team
Ad-hoc Reports/Research Data
Typically, within 3 business days of error notification & data request for research Electronically in Microsoft 2016 or higher
COR, FSC & eInsurance Project Team
Electronic notification of system-wide failures
Within 1 hour of failure if during normal business hours, by 9 am ET next day if during non-business hours Electronically in Microsoft 2016 or higher
FSC & eInsurance Project Team
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