Attachment (C)

PO/Contract No.:

PURPOSE & SCOPE

This document establishes quality assurance requirements to which Suppliers to Brookhaven Science Associates (BSA) must conform when specified in the procurement documentation.

This document contains two main sections. Section 3.0 covers the general requirements that are applicable to all Suppliers. Section 4.0 contains special quality requirements that are applicable only when specifically invoked in the procurement documentation.

DEFINITIONS

The term Procurement documentation means the purchase order (PO), contract, subcontract, Request for Proposal (RFP), Request for Quotation (RFQ) or other written agreement with the Supplier (seller) in which the requirements of BSA are incorporated.

The term Buyer means BSA operating Brookhaven National Laboratory, acting by and through its Procurement & Property Management Division (PPM) issuing the PO/contract.

The term Supplier (seller) means the legal entity, which is the contracting party, with the Buyer with respect to the procurement documentation.

The term article or item means a product and/or a service.

GENERAL REQUIREMENTS

Unless otherwise specified in the procurement documentation, the following General Requirements apply:

Supplier’s Quality System and Quality Requirements
The Supplier must have and maintain an effective quality system that will, as a minimum, comply with all of the requirements as designated by the following:

FORMCHECKBOX 3.1.1 A quality system certified/registered to the ISO 9001 standard: (latest revision as of the date of issuing the procurement documentation).

FORMCHECKBOX 3.1.2 A quality system that meets the requirements of the ISO 9001 standard: “Quality Management Systems –
Requirements” (latest revision as of the date of issuing the procurement documentation).

FORMCHECKBOX 3.1.3 Conformance to Supplier’s/Manufacturer’s quality program or system.

FORMCHECKBOX 3.1.4 Other: Refer to procurement documentation, (e.g. PO, Statement of Work [SOW], specifications, drawings) for quality requirements.

NOTE: Clauses 3.2 through 3.22 apply to all POs and will be included collectively in other procurement documentation when required/specified.

Assessment by Buyer
The Supplier’s quality system is subject to assessments by the Buyer’s Representative(s) for conformance with the requirements of the PO. Supplier or Distributor must allow BSA representatives, BSA customers, and regulatory agencies right of entry into the Supplier’s facilities to determine and verify product, processes, records, personnel, material, procedures, and systems.