Bid document



SUBJECT*

FY27 RayStation Support and Maintenance Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

33637

SOLICITATION NUMBER*

36C24827Q0108

RESPONSE DATE/TIME/ZONE

11-09-2026 12PM EASTERN TIME, NEW YORK, USA

ARCHIVE

45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

PRODUCT SERVICE CODE*

DB02

NAICS CODE*

334517

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs
Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Ste 160A
Tampa FL 33637

POINT OF CONTACT*

Senior Contracting Officer
Jose E. Ortiz-Velez
[email protected]
813-938-0593

ADDITIONAL INFORMATION

AGENCY’S URL

https://www.va.gov

URL DESCRIPTION

VHA

AGENCY CONTACT’S EMAIL ADDRESS

[email protected]

EMAIL DESCRIPTION

Senior Contracting Officer

DESCRIPTION

Notice Type: Special Notice of Intent to Sole Source

This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs (VA), VISN 8 Network Contracting Office, James A. Haley Veterans’ Hospital (JAHVH), 13000 Bruce B. Downs Blvd., Tampa, Florida 33612, intends to award a sole source contract to RaySearch Americas, Inc., 350 5th Avenue, Ste. 5000, New York, NY 10118. The Contractor shall furnish all labor (on-site or remote), equipment, and consumables necessary to provide RayStation Support and Maintenance Services at the JAHVH. The base period of performance is for a base year of 12/1/2026 – 11/30/2027 and four (4) Option Years with only one source, RaySearch Americas, Inc. under the authority Federal Acquisition Regulation (FAR) Part 13.106-1(b)(1).

This contract requires Software Support for the RaySearch Raystation Treatment Planning System to include Application and Operating System Software Updates that shall include on-site or remote labor, travel and parts necessary to complete safety, performance and reliability modifications to existing equipment software and any and all patches and upgrades specified by RaySearch Laboratories to keep the system up to date and operational. This shall include phone support, preferential scheduling of service calls, 2 hour priority telephone response time, and remote support.

Response: Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described above. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service-Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management ( HYPERLINK "http://www.sam.com" www.sam.com) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.