Bid document
Updated
A Word document (23 KB) attached to Mail Tracking Service, from the Department of Veterans Affairs. Due Oct 30, 2026, 2:00 PM (UTC-6).
File name: 36C25927Q0017 0001.docx
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SUBJECT*
Mail Tracking Service
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE*
80111
SOLICITATION NUMBER*
36C25927Q0017
RESPONSE DATE/TIME/ZONE
10-30-2026 14:00 MOUNTAIN TIME, DENVER, USA
ARCHIVE
5 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
R604
NAICS CODE*
513210
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300
Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist
Natasha Holland
[email protected]
303.712.5753
PLACE OF PERFORMANCE
ADDRESS
Department of Veteran Affairs
Eastern Colorado Healthcare System
Rocky Mountain Regional VA Medical Center
1700 N. Wheeling Street
Aurora CO
POSTAL CODE
80045
COUNTRY
USA
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THE PURPOSE OF THIS AMENDMENT 0001 TO RFQ 36C25927Q0017 IS TO ANSWER VENDOR QUESTIONS AND UPDATE THE RESPONSE DUE TIME FOR QUOTES. Quotes are to be provided to [email protected] no later than 14:00pm MT, October 30th, 2026.
VENDOR QUESTIONS AND ANSWERS PROVIDED BELOW:
The following questions are respectfully submitted in response to the subject solicitation. Question 1.Scope and pricing structure for additional facilities (PWS 1.0 and 9.0; Price Schedule CLIN 0001). PWS 9.0 identifies Rocky Mountain Regional VA Medical Center as the primary site and states that additional VISN 19 locations may be added by order, while PWS 1.0 requires a solution supporting "all current and future VA facilities within VISN 19." (a) Please confirm whether the monthly price under CLIN 0001 is intended to cover a single facility, with additional VISN 19 facilities added during performance at that same monthly rate. Answer:
Single Facility
(b) Equipment requirements will vary by facility, as mail rooms differ in size, staffing and package volume. Would the Government consider adding equipment line items so that facilities requiring more or less equipment can be priced accordingly? Alternatively, should offerors price to a fixed equipment configuration per facility and assume that every additional facility receives that same configuration? Please confirm which approach the Government prefers so that quotes are prepared on a common basis. Answer:
The Government will consider a reduced quantity of equipment only for hand scanners, based on the operational needs of each facility. At this time, the Government does not anticipate requiring additional equipment or additional facility-specific equipment beyond that configuration. No separate equipment line items are requested for additional facilities.
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