DataRay Statement of Need 08.2026 KNW Update

Statement of Need (SON)

Organization: HHS, IHS, Billings Area, Fort Peck Service Unit, Verne E Gibbls Health Center (Poplar) & Chief Redstone Health Clinic (Wolf Point)

Project Title: FPSU Laboratory & Nursing Label Printers/Maintenance/Software Support

1. Type of Statement of Need

FORMCHECKBOX Statement of Need - Equipment FORMCHECKBOX Statement of Need – License Agreement

FORMCHECKBOX Statement of Need – Supply/Product FORMCHECKBOX Statement of Need – Subscription Services

FORMCHECKBOX Statement of Need – Maintenance Service FORMCHECKBOX Statement of Need – Warranty Agreement

FORMCHECKBOX Statement of Need – Other

To update software & add additional label printers for more departments and annual service agreement to maintain functionality of printers. Fort Peck Service Unit, Laboratory Department & Nursing Department requires a specimen labeling system that meets the requirement for laboratory accreditation set by our accrediting body (TJC) federal regulation set by CMS.

2. Technical Background and Contractual History

FORMCHECKBOX This is a new requirement (Describe Technical Background below)

FORMCHECKBOX This is a follow-on requirement

FORMCHECKBOX Technical Background:

Fort Peck Service currently uses DataRay software/Drivers/Printers within the laboratory. Additional DataRay printers would be compatible with equipment already in use within the Service Unit. The manufacturer provides software and updates to software to communicate with RPMS, Data Innovations Middleware and laboratory instruments to generate labels for the performing of tests and reporting of results, standard technical support, maintenance service, license renewal. Maintenance and Support Services do not include training of Customer’s personnel, consulting, or other available training, implementation, installation, and/or other professional services.

Convert information from the lab package to a format that can be understood by label printer to print: order, collection, accession and chart labels as necessary.

DataRay thermal label printers print readable barcodes from RPMS for all laboratory specimens. Nursing department requires a labeling system for labeling patient specimens at the patient's side. Currently all labeling is handwritten, smearing of ink, labels do not stay on specimen. Handwriting specimen labels creates specimen identification and labeling errors. Price includes annual maintenance/software support from DataRay.

The agreement is between Fort Belknap Service Unit (“Customer”) and the manufacturer, to provide standard technical support and maintenance service to diagnose and address a Software Error when the Software has been properly installed, if applicable, and is being Used to perform in accordance with the specifications set forth in the applicable Documentation. Maintenance and Support Services do not include training of Customer’s personnel, consulting, or other available training, implementation, installation, and/or other professional