DieselSupplyBPA Statement of Work

U.S. Embassy Pretoria Office of Facility Management
BPA Vendor for Diesel

1. Background

U.S. Embassy Pretoria maintains estimated 90 U.S. government-owned and leased residences that rely on diesel generators as a tertiary source of power during commercial power outages. Outages in Pretoria occur monthly and last an average of 2-10 days. Post facility maintenance technicians refuel these generators. The post needs a dependable local source of quality diesel that technicians can collect directly from the vendor's station located within 5km of the USG Annex or Chancery

2. Objective

The post will set up a Blanket Purchase Agreement (BPA) with a local fuel station. The station will supply diesel to authorized post technicians at its retail location on an as-needed basis, under the pricing, quality, and invoicing terms below.

3. Scope

The Contractor shall:
Dispense fuel into post-provided fuel bowser or vehicle-mounted tank Residential Bowser DBB T 553D [Diesel - Capacity 2000L] Annex Bowser DBBL 288 D [Diesel - Capacity 2500L)
Petrol for mounted dispensing pumps on bowsers incl Water Bowsers/Trailers {Reg TBC} Keep enough supply on hand to meet the post's estimated requirements in Section 5. The Contractor will not deliver fuel to residences. Post technicians will carry the fuel and refuel the generators.

4. Fuel Specifications

4.1 All diesel shall meet specifications, including:
Maximum sulfur content: [50 ] ppm
Free of water, sediment, and microbial contamination
No adulteration or blending with kerosene or other substances 4.2 The Contractor shall provide a certificate of quality or test results from its supplier when asked, and at least [quarterly]. 4.3 The post may take fuel samples at the point of dispensing for independent testing at any time. If fuel fails the specification, the Contractor shall replace it or credit the cost. The Contractor shall also pay for documented generator damage caused by off-specification fuel, to the extent local law and the BPA terms allow.

5. Estimated Quantities

Item
Unit
Estimated Monthly Qty
Estimated Annual Qty
Diesel fuel
Liter
[6000]
[70000]
These figures are estimates only and do not obligate the post. The post obligates funds only through individual BPA calls. Actual quantities will vary with outage frequency.

6. Ordering Procedures (BPA Calls)

6.1 Authorized callers. Only personnel the Contracting Officer names in writing may place calls. The Contracting Officer will give the Contractor a current list of authorized callers and technicians, with names, ID numbers, and signature samples, and will update it as staff change.