DLA New Vendor EDI Onboarding Guide

Defense Logistics Agency (DLA)
New Vendor Electronic Data Interchange (EDI) for
Inventory Management
Onboarding Guide

OCTOBER 24, 2016

VERSION 1.0

INTRODUCTION – WELCOME NEW EDI VENDOR

1.1
New Vendor EDI Package

1.1.1 Interface Control Agreement (ICA)

1.1.2 System Security Plan (SSP)

1.1.3 Checklist

1.1.4 DLA New Vendor Questionnaire Form

1.1.5 Inventory Records Management (IRM) Kit

1.1.6 DLA Transaction Set Implementation Guides

1.2

High Level Overview of Inventory Management from a DLA Perspective

DLA EXPECTATIONS (NON-TECHNICAL)

2.1
High Level Requirements

2.1.1 Timeliness of EDI Transactions

2.1.2 DLA’s Unit of Issue (UOI)

2.1.3 EDI Transactions ANSI X12 format

2.1.4 Product Validation

2.1.5 DLA National Stock Number (NSN)

2.1.6 IRM Transactions

2.1.7 Reporting

2.1.7.1
Daily Transactions
2.1.7.2
Weekly Reconciliation Transactions
2.1.7.3
Annual or Total Reconciliation Transactions
2.1.7.4
Monthly Reporting

VENDOR EDI CAPABILITIES

3.1

EDI

3.2

Preparing Inventory Records

4.1

TRANSLATION OF DATA TO EDI ANSI X12 FORMAT

Vendor System of Record

4.2
Disaster Recovery

4.2.1 Defining a Disaster

4.2.2 DLA Disaster Plan

4.3

Third Party Service Provider

TECHNICAL REQUIREMENTS

October 24, 2016

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Version 1.0

5.1
EDI ANSI X12 Specific Transaction Sets

5.1.1 ANSI 527 Definition

5.1.2 ANSI 940 Definition

5.1.3 ANSI 945 Definition

5.1.4 ANSI 846 Definition

5.1.5 ANSI 947 Definition

5.1.6 ANSI 867 Definition

5.1.7 ANSI 824 Definition

5.1.8 ANSI 888 Definition

5.2
Connectivity/Communications
5.2.1 Value Added Network (VAN) with an Existing Connection Directly to DLA TS 5.2.2 Value Added Network (VAN) with an Interconnect Through a DLA TS VAN

5.2.3 Direct Connection

5.2.3.1
AS2 – Applicability Statement 2
5.2.3.2
SFTP – Secure File Transfer Protocol

5.2.4 Required Supporting Documentation

5.2.4.1
Interface Control Agreement (ICA)
5.2.4.2
System Security Plan (SSP)

5.2.5 Implementation Process

5.2.5.1
Establish Connectivity

5.3
Specific Transaction Sets
5.3.1 General 527D – Material Due-In and Receipt Overview 5.3.1.1
General Information of Transaction Set 527D
5.3.1.2
Common Issues and, or Frequently Asked Questions (FAQs) 5.3.1.3
Test 527D Transaction Set
5.3.2 General 527R – Material Due-In and Receipt Overview 5.3.2.1
General Information of Transaction Set 527R
5.3.2.2
Common Issues and, or Frequently Asked Questions (FAQs) 5.3.2.3
Test 527R Transaction Set
5.3.2.4
Sample Dataset from IRM Test Cases
5.3.3 General 940R – Material Release/Warehouse Shipping Order Overview