I 4 Justification for Other Than Full and Open Competition Redacted

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(JOFOC)

RFO 6.103
I recommend the use of other than full and open competition for the acquisition of the following supplies or services. If this acquisition is to be made with only one source or a limited number of sources, negotiations will be conducted with the proposed supplier(s).

1. IDENTIFICATION OF THE AGENCY, BUREAU, AND CONTRACTING ACTIVITY:

The Internal Revenue Service (IRS) Smart Conference Room (SCR) program and Video Conference Room (VCR) program require long-term and coordinated support for equipment and services. A contracting vehicle, FY27 IDIQ, is determined to be the optimum strategy to meet the evolving requirements of the programs.

2. NATURE/DESCRIPTION OF THE ACTION BEING APPROVED:

FY27 IDIQ Smart and Video Conference Room Equipment, Installations, Maintenance, Managed Support, Equipment Refresh, and Relocations.

3. DESCRIPTION OF SUPPLIES OR SERVICES:

The proposed action includes the acquisition of Smart Conference Room and Video Conference Room Equipment to maintain the IRS Video Conferencing operations. The IDIQ vehicle will allow the Programs (SCR and VCR) to acquire Equipment and Services using Task Orders that are limited to bids from ~3 Vendors selected during the IDIQ solicitation. The following brand-name products and native ecosystem lines: HP/Poly, Crestron (including Crestron NVX digital signaling), Q-SYS, AVer, and native Microsoft Teams Rooms (MTR) compute cores have been identified as mandatory brands because, among other reasons, equipment manufactured by these brands are currently installed in the 410+ Video Conference Spaces in IRS facilities nationwide. Please see section 4b for additional details about the brands.

4. SHOPPING CART

5. NAME OF PROPOSED SOURCE(S):

NUMBER:

5000223032
Video Conferencing Equipment Brands:
HP / Poly, Crestron, Q-SYS, AVer

6. COST ESTIMATE:

7. CERTIFICATION OF TECHNICAL OR REQUIREMENTS PERSONNEL

I hereby certify that any supporting information and data provided, which form the basis for this justification, are accurate and complete to the best of my knowledge and belief. PROGRAM OFFICE (Requiring
(Signature)
(Date)
Activity) (Name & Title)
Ciara Green

IRS Form (Rev. 5/26)
RFO 6.103

8. PROCUREMENT OFFICE CERTIFICATION

This requirement [ ] will / [ ] will not provide for a bridge contract. I certify that this submission is accurate and complete to the best of my knowledge and belief. This certification will serve as approval, unless action exceeds $900K.