Post Proposed Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture

Pre-Solicitation Notice

PROPOSED SOLICITATION NUMBER:

19JA7027Q0002

PROCUREMENT TYPE:

Pre-Solicitation

TITLE:

Freedom 250 Reception and Fireworks Event

CLASSIFICATION CODE:

R708 – Support- Management: Public Relations

NAICS CODE:

561920 – Convention and Trade Show Organizers

IS THIS A RECOVERY AND REINVESTMENT ACT ACTION?

NO

PRIMARY POINT OF CONTACT:

Matthew J. Haffner
Contracting Officer
Phone: +81-11-641-1829
Fax: +81-11-641-1180
Email: [email protected]

SECONDARY POINT OF COTACT:

Toshiya Ikeda
Procurement Agent
Phone: +81-11-641-1854
Fax: +81-11-641-1180
Email: [email protected]

DESCRIPTION:

Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.

This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.

All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.

All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.

Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.

This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)