Questions and Answers

Questions and Answers
1. Closing date: The combined synopsis/solicitation says quotes are due 03 November 2026 at 4:00 PM Pacific Time, but the SAM.gov notice lists the response date as 06 November 2026 at 4:00 PM Pacific Time. Which closing date is correct? ANSWER: Quotes are now due 10 November 2026 at 4:00 PM Pacific Time 2. Equipment list: Item 8, Microm Cryostat (ECN 030208, SN 26350), has no model number. Please provide it. Also, items 10 and 11 (Sakura Prisma Plus) are listed with serial numbers 61701071-0322 and 61701071-0925, which share the same base number. Please confirm both serial numbers.
ANSWER: Please see updated Statement of Work The Microm Cryostat shall be removed from the equipment list – it is no longer functional. The Sakura Prisma Plus serial numbers are written as follows: the first number indicates the manufacturer part/model number, the second number indicates when the unit was made by the manufacturer. 617010701 = Sakura Prisma Plus, 0322 = made in March of 2022, 0925 = made in September of 2025
3. Labor outside 0800-1600: The Statement of Work (Labor) says labor performed outside 0800-1600 is not included in the contract price, while Factor II says the price is all-inclusive of all labor. Should quotes include an hourly rate for labor outside 08001600 Monday-Friday (including weekends and holidays), or will any such work be ordered and priced separately when it is needed?
ANSWER: No work will be performed outside 0800 – 1600. After hour work is not requested.
4. Preventive maintenance timing: The base period runs 15 December 2026 to 14 December 2027, and the SOW calls for one PM per fiscal year in December. Please confirm that one PM is required in each 12-month period, and whether the base-period PM should be performed between 15 and 31 December 2026 or in December 2027. ANSWER: Confirmed one (1) PM per 12-month period of performance. For the Base Year (starting 15 December 2026), the vendor coordinates with NMCSD Biomed to execute between 15–31 December 2026 or early January 2027. 5. Parts no longer manufactured: The SOW requires that parts and supplies be new. If a needed part is no longer manufactured and cannot be obtained new for one of the listed units, how should the contractor handle that repair (for example, a refurbished part with

NMCSD Biomed written approval, or removal of that unit from the contract)? ANSWER: Standardized procedure: The vendor must provide OEM documentation of obsolescence. NMCSD Biomed may approve OEM-certified refurbished components in