Questions and Answers document

U.S. EMBASSY TALLINN, ESTONIA

Questions & Answers
for
Solicitation number 19EN1027Q0001
Project: Lodging services for a training event in Riga, Latvia

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Question as submitted by bidder
Could you please confirm whether a U.S.-based small
business may submit the quotation as the prime
contractor and subcontract the lodging services to a
qualified hotel in Riga that meets all solicitation
requirements, including the requirement for an
established business with a permanent address and
telephone listing in Latvia?
Does the requirement for an established business
address in Latvia apply specifically to the facility/hotel property itself, or must the prime contractor/offeror
also possess a permanent physical establishment in
Latvia?
If the Offeror is registered outside Latvia, is the Offeror eligible to submit a proposal as prime contractor
provided that the designated lodging facility is locally licensed and located in Riga, Latvia?
Regarding the above RFQ could you please let us know
approximately when the project would begin as we
don’t want to run the risk of getting charged after we
block the rooms
May a Romanian company with an active SAM.gov
registration and NCAGE code submit a quotation?

Answer from Contracting Office
No as Post is looking for Direct service provider

The requirement is set for both the property and the contractor

No as Post is looking for Direct service provider

The lodging need is estimated to be November 6-14, 2026

No as Post is looking for Direct service provider

U.S. EMBASSY TALLINN, ESTONIA

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The Statement of Work requires that the "Hotel/Offeror
operates an established business with a permanent
address and telephone listing in Latvia." Summit Staffing LLC is a U.S. company registered in SAM. We would
provide the lodging through a 4-star hotel in central Riga that has a permanent address and telephone listing in
Latvia. Is a quotation from a U.S. offeror acceptable if the hotel providing the rooms meets this requirement?
Section I (Scope) states the room requirement is
November 9–13, 2026, while the Schedule of
Supplies/Services lists November 6–14,
2026 (8 rooms, 64 room nights) and November 8–14,
2026 (22 rooms, 132 room nights). Please confirm which
dates and quantities offerors should price.
What is the set-aside status of this RFQ?
Which dates govern? Section I states November 9-13,
2026, while Block 20 lists November 6-14 (8 rooms) and