Redacted

N0018927QW024

Section A - Solicitation/Contract Form
Audio Visuals Crowne Plaza Chicago OHare
Audio Visual Equipment Lease
Crowne Plaza Chicago OHare

1.0 OBJECTIVE

Naval Service Training Command NSTC requires the rental of Audio/Visual equipment for training being held at the Crowne Plaza Chicago OHare

2.0 BACKGROUND

NSTCs mandatory training is held for government personnel. The class/conference rooms use for training at the Crowne Plaza Chicago OHare are provided at no cost to the government. Individuals attending the training will use TDY or PCS PERDIEM to pay for meals and lodging. The only expense to the government is the lease of audio/visual equipment.

SECTION 2 DEFINITIONS and ACRONYMS

POC: Point of Contact
NSTC: Naval Service Training Command
PCS: Permanent Change of Station

3.0 REQUIREMENTS

The contractor shall supply and set-up the following audio visual equipment: • Overhead speakers and microphones
• LCD Projector and screen
• Overhead Projectors
• Laptop in each room
• Flip Charts
• Podiums
• Extension cords run so all participants can plug in laptops at their seats • Assistance with setting up Govt owned/provided OWLS to ensure they operate correctly

4.0 AUDIO VISUAL SETUP

The Contractor shall be responsible for:
4.1 Provide and set-up all necessary audio visual equipment in the following location and quantities as coordinated by the government event coordinator POC.
Item No. 0001 Class: TiHE Esimated Dates: excludes weekends 01 December 2026 18 December 20256 Number of Days: 18 Estimated Attendees: 85 A V Equipment: LCD Package and Sound System Package Item No. 0002 Class: CBM MOI AMOI Estimated Dates excludes weekends 04 January 2027 08 January 2027 Number of Days: 5 Estimated Attendees: 175 A V Equipment: LCD Package and Sound System Package

4.2 TECH SUPPORT

Initial telephone support within 15 minutes of call. Resolution within 1 hour of initial call

5.0 SCHEDULING

The dates listed in paragraph 4.1 are estimated dates. The government event coordinator POC will coordinate with the contractor the exact dates for setup and all audio visual equipment scheduling requirements during the period of performance. The government event coordinator POC is not authorized to make any room or setup changes within 48 hours of the event.

N0018927QW024

5.1. SCHEDULING ATTENDANCE AND OTHER SERVICES

The government attempts to accommodate unanticipated variances for additional usage of Audio Visual equipment and ability to continue the event past scheduled hours. The government POC may authorize an