Request for Proposal EIC ESR D2 Dipole Magnets

P.O. Box 5000
Upton, NY 11973-5000
Phone 631 344-5770
[email protected]

Procurement & Property Management Division

Managed by Brookhaven Science Associates
for the U.S. Department of Energy
www.bnl.gov

November 5, 2026
Interested Offerors

SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 462499; EIC ESR D2 DIPOLE

MAGNETS

Brookhaven Science Associates, LLC (BSA), under a Prime Contract for the operation of Brookhaven National Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith solicits your proposal for 195 EIC ESR D2 Dipole Magnets (194 production magnets and 1 first article magnet).

1.0

INTRODUCTION

The scope of this acquisition comprises of the detailed magnet engineering design and production of Electron Storage Ring (ESR) D2 Dipole Magnets for the Electron-Ion Collider (EIC). The magnets are an integral part of the process to create intense beams of relativistic energy electrons and ions in opposing particle storage rings that will be brought into collision in a large experimental detector. This will provide insight into the internal structure of protons and neutrons and the gluelike force that holds them together.

2.0

SCOPE OF WORK (SOW)

The Offeror shall furnish all labor, services, materials and equipment in accordance with the draft contract, Enclosure 1, including the Statement of Work and referenced Specifications and Drawings attached thereto.

3.0

GENERAL INFORMATION AND INSTRUCTIONS

3.1

Schedule
BSA has established the following schedule for achieving evaluation, selection, approval, and award.

MILESTONE

DATE

Issuance of the RFP

11/05/2026

Proposal due

12/08/2026

Award (estimated)

03/25/2027

3.1.1

3.2

Proposals shall remain firm for 120 days after due date to allow time for review, selection, and award in case of delays.

Form of Proposal and Manner of Submission
3.2.1

A complete written proposal must be received by BSA no later than the due date noted herein. Award is estimated to be made on or about the date as noted herein. Proposals, including their withdrawal or modification, received after the closing date shall be considered late. Except as otherwise specifically provided in this

solicitation, such responses may be considered for award if the PPM Manager or designee determines that the award is in BSA’s best interest. Proposals will be opened in private.

3.3

3.2.2

The Offeror will be required to submit a technical proposal (Volume 1) and a Business/Price Proposal (Volume 2), including Enclosure (3), Proposal Pricing sheet. One (1) copy of the technical proposal and One (1) copy of the business