Site Visit Procedures

Site Visit Procedures
Pre-Solicitation Site Visit - Leavenworth Redundant Core Project

PURPOSE

This memorandum provides instructions and requirements for prospective offerors to attend the Pre-Solicitation Site Visit for the Leavenworth Redundant Core project.

SITE VISIT LOCATIONS

Site visits will be conducted at the following Federal Bureau of Prisons (BOP) facility:
FCI Leavenworth
1300 Metropolitan Ave.
Leavenworth, KS 66048

SITE VISIT SCHEDULE

Site visit will occur on the following day from 8:30 a.m. – 2:30 p.m. local time on the following day:

1. FCI Leavenworth:

November 5, 2026

Present to Front Lobby

Please present to the meet-up locations listed above no later than 8:15 a.m. for clearance procedures.

ATTENDANCE REQUIREMENTS

Attendance is limited to no more than two (2) representatives per vendor. All attendees must comply with Bureau of Prisons (BOP) entry and security requirements.

BOP ENTRY REQUIREMENTS

All visitors must adhere to BOP institution entry procedures, including but not limited to: •
•
•
•

Presentation of valid and current government-issued photo identification Compliance with dress code standards (See Dress Code Standards below) Prohibition of contraband items, including all electronics (smart watches, cellphone, laptops, smart glasses, etc.)
Adherence to escort requirements while inside the institution

NCIC BACKGROUND CHECK REQUIREMENT

All attendees are subject to a National Crime Information Center (NCIC) background check prior to site access. See Attachment 9 – NCIC Form. Offerors shall submit required NCIC Forms via email to Tanner Marshall at [email protected] for each attendee no later than Friday, October 28, 2026, at 2:00 p.m. (EST).
“SUBJECT TITLE: Leavenworth Project – NCIC Form – (Vendor Name – Employee Name: First Initial. Last Name”
(example: Leavenworth Project – NCIC Form – XYZ Inc - K. Redman). Failure to pass the NCIC background check or to submit the NCIC Form as required above in a timely manner will result in denial of access. Government will confirm clearance of NCIC background checks no later than Friday, October 30, 2026.

SECURITY AND CONDUCT

Visitors must comply with all instructions provided by BOP staff. Any violation of institutional rules may result in removal from the facility and potential exclusion from further participation.

QUESTIONS AND COMMUNICATIONS

This procurement is currently in the open market research phase. Questions are allowed and encouraged.

DISCLAIMER

Attendance at the site visit is voluntary but strongly encouraged. The Government is not