Solicitation Notice ID 100 Ton Chill Water System QA Responses

Solicitation Notice ID:N4215827QC003 – 100-Ton Chilled Water System Rental Questions and Responses

1.

SAM.gov list quote due November 18, 2026, at 9:00 AM EST, while the combined synopsis states a closing of 9:00 AM EST on November 19, 2027. Please confirm that November 18, 2026, at 9:00 AM EST governs. Response: The quotes are due on November 19, 2026, at 9:00 am EST. The changes have been made in the combined synopsis and an amended one uploaded.

2.

Base period start: The CLIN table shows the base period beginning January 1, 2027, while the Statement of Work (sections 1.4 and 4.1) shows January 7, 2027. Please confirm the base period is January 7, 2027 – January 6, 2028. Response: The period of performance starts January 7, 2027. The SOW is correct and the change has been made to the combined synopsis.

3.

Proposal Submission: Should the technical and price quotes be emailed to you only, or also copied to Ms. Clark? And should they be sent as two separate emails or as one?
Response: Technical proposal and price quotes must be mailed to Roshanda Sansom at [email protected] and can be carbon copied to McKayla Clark at [email protected].

4.

The SOW requires a service representative on site within 4 hours of notification but does not mention a daily equipment check. Please confirm if a daily check/log is required and if service is on a notification basis only? Response: A daily check of the equipment is not required to be performed by a service representative. NNSY will be doing periodic checks of the equipment and will contact the vendor as needed.

5.

Power Cable Length: What is the required or estimated length of the electrical power cables between the available power source and the proposed chiller location? How many feet are needed? Response: NNSY will be providing power cables that run between the unit and the power source.

6.

Supply Hose Length: What is the required or estimated length of the chilled-water supply hose(s) and what diameter fitting is needed?
Response: NNSY will be providing the Hoses between the chiller unit and the supply connection point. The vendor will only be responsible for providing any hoses needed to connect the chillers, manifolds, pumps, expansion tank, etc.

7.

Return Hose Length: What is the required or estimated length of the chilled-water return hose(s) and what diameter fitting is needed? Response: NNSY will be providing the Hoses between the chiller unit and the return connection point. The vendor will only be