Statement of Work - Surgical Instrument Maintenance - Columbia VAMC

Statement of Work
Surgical Instrument Maintenance – Columbia VAMC

1. Background

The Harry S. Truman Memorial Veterans’ Hospital (HSTMVH) in Columbia, Missouri, requires recurring preventive maintenance and repair services for reusable medical devices (RMD), including general stainless-steel surgical instruments, laparoscopic instruments, and sterile container systems.

2. Scope of Work

The contractor shall inspect, repair, refurbish, maintain, and document surgical instruments and sterile container systems used at HSTMVH. Services shall be performed primarily onsite using a mobile repair van. The contractor shall restore serviced items to applicable manufacturer specifications and perform all work in accordance with manufacturer instructions for use (IFUs) and applicable standards.

3. Technical Requirements:

The contractor shall provide preventive maintenance and repair services for individual instruments and instruments contained in specialty trays, including general surgery, orthopedic, neurological, ENT, gynecological, cardiothoracic, vascular, plastic surgery, laparoscopic, microsurgical, and ophthalmic trays. Services shall include, as applicable:
• Inspecting instruments for functionality and compliance with operatingroom requirements. • Sharpening scissors, knives, curettes, and other cutting surfaces. • Aligning and adjusting jaws, ratchets, and working ends. • Straightening and refurbishing bent or worn components. • Removing stains, polishing surfaces, and lubricating instruments. • Calibrating instruments in accordance with manufacturer IFUs. • Testing laparoscopic and electrosurgical instruments for insulation integrity.
• Replacing individual components within instrument tray sets. • Performing final inspections and functional tests before returning items to service.
Trained technicians shall repair sterile containers using OEM replacement parts when required to maintain compliance with applicable IFUs, validations, and warranties.
The contractor shall perform onsite work in a mobile repair van during scheduled service visits. During each eight-hour service day, the technician shall service the

instruments and containers made available by the facility, subject to repair complexity and quality requirements.

4. Maintenance Schedule

The contractor shall provide onsite service three (3) times per month during normal business hours. Each visit shall consist of one eight-hour service day unless otherwise approved by the Contracting Officer's Representative (COR).