Philips Lithium-Ion Batteries and Barcode Scanner

Updated Nov 6, 2026

Sources Sought from the Department of Veterans Affairs, for work in Washington. Due Nov 19, 2026, 9:00 AM (UTC-5), 13 days left.

Bid documents (1)

• Bid document 24 KB

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Description

This RFI is solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice.

No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement.

The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined. STATEMENT OF WORK (SOW) Contract Title.

Philips VS30 Batteries Background. Replacement: The DC VA Medical Center has a requirement to replace the existing Philips Medical VS30 Vital Signs batteries. The current VS30 vital signs batteries were purchased in 2025, have reached end of life, and are no longer usable.

The VS30 battery life is 2 years and aligns with OEM preventative maintenance (PM) requirements. Only the VS30 vital signs monitors are being impacted, and the batteries must fully integrate with the existing Philips VS30 devices. Also requesting additional scanners for deployment and inventory.

Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer s warranty and procured through a manufacturer-approved distribution channel.

Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request. Specifications. 4.1 Equipment Line Item Description Quantity BATTERY PACK, 9-CELLS LITHIUM-ION, BLACK, 7.8AH CAPACITY, 11.1V VOLTAGE, FOR USE WITH: FOR VS30 EARLYVUE MONITOR by Philips / 989803199221 400 Periph HS-1 RFID Barcode Scanner (HS-1RS) / 989803225411 30 VSM roll stand barcode scanner holder / 989803210381 30 4.2 Required Features This battery must be the exact same as the BATTERY PACK, 9-CELLS LITHIUM-ION, BLACK, 7.8AH CAPACITY, 11.1V VOLTAGE, FOR USE WITH: FOR VS30 EARLYVUE MONITOR by Philips / 989803199221 to be compatible with the Philips VS30 Vital Signs monitor.

Battery Capacity: 7.35 Ah Battery Chemistry: Lithium Ion Dimensions: 5.88 x 3.50 x 0.78 in Weight: 2.87 lbs Voltage: 11.1V The scanners must be the HS-1RS model to ensure compatibility and connectivity with active workflow and environment. Other scanners will require added costs, procedures, and networking which is not included in this package. Specific Tasks.

5.1 Delivery. All equipment shall be delivered to: Washington DC VA Medical Center 50 Irving St NW Washington, DC 20422 ATTN: VHAWAS Equipment Committee Contract VA Purchase Order (PO) number shall be included with delivery information (e.g., packing slip). Note: PO number starts with station code 688 followed by a letter and 5 digits (e.g., 688A12345) Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

Contractor shall coordinate delivery with the on-site Point of Contact (POC) and provide shipment tracking information. Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery. Delivery is required within 90 days from award of the contract.

5.2 On Site Procedures. COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines. Mask Requirement: All contractors shall wear masks while indoors.

Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work. On site visits shall be scheduled in advance with the designated on-site POC.

Contractor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work. The VA campus is non-smoking. Contractor personnel are required to comply with this policy.

Parking: it is the responsibility of the Contractor to park in the appropriate designated parking areas. Contractor personnel s tool bags are subject to inspection. 5.3 Installation/Implementation.

Installation/Implementation will be completed by personnel certified and knowledgeable with the designated equipment/system. Installation shall be completed within the period of performance. Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site.

Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use. In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment).

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or correcte

The description continues in the official notice.

Contracting contact

• Tara Davis · Contract Specialist · [email protected] · (304) 263-0811

As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.

Is your business small enough?

For NAICS 339112, a business counts as small if it has no more than 1,000 employees (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.

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About the buyer

The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.

Surgical and Medical Instrument Manufacturing contracts right now

There are 35 open government contract opportunities in this trade (NAICS 339112), 13 posted in the last 7 days; 34% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, Indian Health Service and National Institutes of Health. Most of the work with a stated place is in Arizona, California and Maryland. A notice in this trade gives a median of 10 days from posting to deadline; this one gives 14 days.

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