Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service
Updated
Sources Sought from the Department of Veterans Affairs, for work in North Little Rock. Due Nov 20, 2026, 10:00 AM (UTC-6), 14 days left.
| Title as posted | J012--Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service |
|---|---|
| Solicitation number | 36C25627Q0131 |
| Agency | Department of Veterans Affairs |
| Office | 256-Network Contract Office 16 (36C256) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310) |
| Product or service code | J012 |
| Place of performance | North Little Rock |
| Posted | Nov 5, 2026 |
| Response deadline | Nov 20, 2026, 10:00 AM (UTC-6) (14 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (2)
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Description
- Title: Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service
- Background: Per NFPA 96, the new Food Services Center (Bldg. 211), and JLM dietetics are required to have their kitchen hoods cleaned semiannually due to limited grease use and/or limited meal service.
The hoods for JLM, B170, and 202 require quarterly cleaning due to the heavy grease operations. During regular cleaning, the hood system must be inspected, tested and maintained. Per NFPA and regulatory requirements, kitchen fire suppression systems shall be inspected and serviced at a minimum of every 6 months to ensure proper operation and life safety compliance.
Given that the kitchen fire suppression systems will be inspected, government is including the inspection, testing and maintenance of the portable fire extinguisher. Per NFPA and regulatory requirements, portable fire extinguishers shall be inspected, serviced, and hydrotested to ensure proper operation. 3.
Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses and estimated industry pricing information for market research and estimated budgetary purpose for Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service 4.
Requirement summary: The Government presently considers fire-protection equipment inspection, testing, preventive maintenance, recharge, hydrostatic testing, repair, authorized replacement, and restoration to be the predominant purpose of the integrated requirement. Accordingly, North American Industry Classification System code 811310 is proposed. The anticipated requirement combines recurring commercial services at the John L. McClellan Memorial Veterans Hospital in Little Rock and the Eugene J. Towbin Healthcare Center in North Little Rock.
The draft scope includes: Quarterly and semiannual cleaning of identified commercial kitchen hoods, plenums, ducts, fans, dampers, and related exhaust-system components. Semiannual inspection, testing, maintenance, tagging, and documentation for 10 wet-chemical kitchen fire suppression systems. Inspection, maintenance, recharge, hydrostatic testing, repair, authorized replacement, pickup, return, tagging, and asset-level reporting for approximately 948 portable fire extinguishers across listed classes and locations.
Qualified personnel, manufacturer authorization when required, calibrated test equipment, safety controls, chemical and waste management, impairment coordination, incident reporting support, and digital service records. A potential base period with four one-year option periods. The final contract structure and quantities have not been determined.
Respondents should address the ability to perform all three principal service areas as the prime contractor and identify any anticipated subcontracting or teaming arrangement. 5. Requested capability information: Interested parties should submit a concise capability statement, preferably no more than 10 pages excluding cover page and supporting certifications.
Clearly identify proprietary information. Address each item below in the order listed. Legal business name, physical address, website, and primary point of contact, including name, title, telephone number, and email address.
Unique Entity Identifier and Commercial and Government Entity code. Business size under proposed North American Industry Classification System code 811310 and any recommended alternative code. Socioeconomic status, including small business, veteran-owned small business, service-disabled veteran-owned small business, women-owned small business, economically disadvantaged women-owned small business, Historically Underutilized Business Zone small business, 8(a) participant, or small disadvantaged business.
Identify current Small Business Administration VetCert status when claiming veteran-owned or service-disabled veteran-owned status. Whether the respondent intends to perform as the prime contractor and the approximate percentage of work the respondent expects to perform with its own employees. Capability to provide all required service areas at both campuses, including after-hours kitchen exhaust cleaning and normal-business-hours fire protection services.
Current qualifications and certifications relevant to National Fire Protection Association Standards 10, 17A, and 96; Underwriters Laboratories 300-listed systems; Ansul and PyroChem systems; kitchen exhaust cleaning; extinguisher maintenance; and hydrostatic testing. Identify whether credentials are held by the respondent or a proposed subcontractor. At least two recent and relevant contracts or projects completed within the past five years.
Include customer, contract or project identifier if releasable, period of performance, dollar magnitude or range, scope, locations, and customer point of contact if authorized. Available staffing, mobilization timeframe, service radius, emergency or impairment response capability, and ability to maintain recurring schedules at both campuses. Quality-control approach, asset tracking, service-report format, deficiency management, chain-of-custody controls, and ability to provide searchable Microsoft Excel or Portable Document Format reports.
Any contract vehicle available to the Government, including Federal Supply Schedule contract information, if applicable. 6. Licenses, certifications, and technical qualifications: Respondents shall identify the licenses, certifications, manufacturer authorizations, and technical qualifications currently available to perform the draft requirement.
A credential matrix is acceptable at the Sources Sought stage. Do not submit Social Security numbers, dates of birth, home addresses, or other unnecessary p
The description continues in the official notice.
Contracting contact
- Anthony Marion · Contracting Officer · [email protected] · 713-794-7408
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 811310, a business counts as small if it has no more than $12.5 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for commercial and industrial machinery and equipment repair and maintenance work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Energy Systems Group, LLC $6.3 million in this trade
- Eaton Corporation $4.1 million in this trade
- Johnson Controls, Inc $1.5 million in this trade
- Brown Point Facility Management Solutions, LLC $1.5 million in this trade
- Trane U.S. Inc. $1.4 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Commercial and Industrial Machinery and Equipment Repair and Maintenance contracts right now
There are 80 open government contract opportunities in this trade (NAICS 811310), 43 posted in the last 7 days; 68% are set aside for small businesses. The agencies buying the most are Department of the Army, Department of the Navy and Department of Veterans Affairs. Most of the work with a stated place is in Virginia, California and New Jersey. A notice in this trade gives a median of 15 days from posting to deadline; this one gives 15 days.
All open commercial and industrial machinery and equipment repair and maintenance contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Louisiana Machinery Company, L.L.C. $12,745 · Departmental Offices · Nov 4, 2026
- Fleming & Associates Calibration, Inc. $55,800 · Department of the Army · Nov 4, 2026
- Hydro Solutions Pump And Well Service, LLC $128,463 · Bureau of Indian Affairs · Oct 30, 2026
- Hydro Solutions Pump And Well Service, LLC $147,047 · Bureau of Indian Affairs · Oct 27, 2026
- Butler Machinery Co $37,059 · Bureau of Indian Affairs · Oct 20, 2026
From the award notices agencies publish.