FY27: CLC BEDS MAINTENANCE SERVICE Intent To Sole Source
Updated
Sources Sought from the Department of Veterans Affairs. Due Nov 16, 2026, 2:00 PM (UTC-5), 10 days left.
| Title as posted | J065--FY27: CLC BEDS MAINTENANCE SERVICE Intent To Sole Source |
|---|---|
| Solicitation number | 36C24827Q0116 |
| Agency | Department of Veterans Affairs |
| Office | 248-Network Contract Office 8 (36C248) |
| Notice type | Sources Sought |
| Set-aside | None |
| Trade (NAICS) | Electronic and Precision Equipment Repair and Maintenance (811210) |
| Product or service code | J065 |
| Posted | Nov 5, 2026 |
| Response deadline | Nov 16, 2026, 2:00 PM (UTC-5) (10 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (1)
- Bid document 29 KB
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Description
Good day, SDVOSB s, VOSB s & SB's Sources Sought Intent to Sole Source. This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue solicitation in the future.
The purpose of this notice is to conduct market research and obtain information from qualified SDVOSBs VOSBs , or SBs . This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible.
If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside, if none or not enough small business responses are received, this may be solicited as unrestricted, all interested parties responding shall be eligible to compete. If there are no respondents that are capable of meeting the terms and conditions of this requirement, a sole source will be issued to the contractor of record for such.
Please reply in the affirmative via email if you are interested and can provide the required product/services for this requirement. Please provide your capability statement, and any other supportive documentation. I will accept responses for this Sources Sought until the 16th of November 2026 14:00 EDT, thanks.
1.General Information: Contractor shall provide all labor, equipment, materials, apparatus, tools, transportation, supervision, and disposal necessary to provide comprehensive Preventive and Corrective Maintenance Services for 112 Umano Medical OOK SNOW ALL Beds. The Services shall include manufacturer-recommended preventive maintenance, corrective maintenance, replacement parts, technical support, electrical safety testing, scale calibration, and coverage for accidental damage, misuse, and abuse, as outlined in the Scope of Work.
Firm-Fixed Price Service Contract. The equipment is located at the C.W. Bill Young Veterans Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744. 2.Contract Performance Period: Base Years plus four option year renewals. Base year effective dates: 12-15-2026 to 12-14-2027 2.
CONFORMANCE STANDARDS: Contractor shall provide service and ensure that the equipment functions in accordance with the equipment manufacturer s technical performance specifications. Contractor shall conform to all regulations to include but not be limited to federal, state and local governing any chemicals, equipment or work which may be used or performed in the work under this contract.
3. GUARANTEED RESPONSE TIME: The contractor Field Service Engineers (FSE) will use commercially reasonable efforts to respond to Customer s requests within 24 hours of notification to Contractor Customer Service Center. 4.
LIVE PHONE SUPPORT: Service shall include phone support with Contractor Technical Support Engineers between 8:00 a.m. - 5:00 p.m. (Eastern Time). 5. AFTER HOURS PHONE SUPPORT: Service for after hour phone support shall include 24 Hours, 7 Days a week and 365 days a year.
6. SOFTWARE ENHANCEMENTS: Periodic software enhancements shall be provided as part of the firm fixed price contract and shall be considered within scope. 7.
PREVENTIVE MAINTENANCE: Perform System maintenance inspections as necessary to maintain factory specifications. 8. PARTS EXCHANGE: All parts required for the repair of the System (excludes instruments and accessories) are covered.
9. LABOR & TRAVEL EXPENSES: All labor and travel conducted during normal business hours: Monday through Friday, 8:00am 5:00pm relative to customer s local time, (excludes Contractor company holidays). 10.
Certified trained technicians and key personnel: The scheduled maintenance and service calls shall be performed by Contractor trained personnel in accordance with the agreement. Technicians shall include a fully qualified Facility Service Engineer (FSE) and a fully qualified FSE who will serve as backup. "Fully Qualified" is based upon training and on experience in the field.
For training, the FSE(s) have successfully completed a formalized training program for the equipment identified in this statement of work. For field experience, the FSE(s) have a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance. All FSE s and technicians shall be authorized by the Contractor to perform the maintenance services.
All work shall be performed by "Fully Qualified" competent FSE's. The COR and/or designated representative specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. 11. HOURS OF COVERAGE: A. Normal hours of coverage are Monday through Friday from 08:00 AM to 05:00 PM, excluding federal holidays.
All service/repairs will be performed during normal hours of coverage unless requested or approved by the Contracting Officer s Representative (COR). B. Preventive maintenance will be performed in accordance with manufacturers recommendations. Preventive maintenance will be performed during normal hours of coverage or as agreed by user and the COR.
NOTE: - Hardware/software update/upgrade installations may be requested to be performed outside normal hours of coverage at no additional charge to the Government. Contractor services provided outside of normal hours require agreement between the contractor FSE and the COR or designated representatives. There shall be no additional charge for time spent at the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.
C. Federal Holidays observed by the VAMC are: New Years' Day, Martin Luther King Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day Scheduled maintenance will be excluded from downtime. (Normal work h
The description continues in the official notice.
Contracting contact
- Michael A Shook · Contract Specialist · [email protected] · 813-972-2000 Ext 2819
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 811210, a business counts as small if it has no more than $34.0 million in average annual receipts (SBA size standard). This notice is not set aside, but the size decides your small business status on it. SBA table, current as of Oct 15, 2026.
Companies that win this kind of work
Federal contractors paid for electronic and precision equipment repair and maintenance work, who also hold VA contracts (last 12 months): possible competitors, or partners to team with.
- Motorola Solutions, Inc. $54.2 million in this trade
- Varian Medical Systems, Inc $26.1 million in this trade
- Carefusion Solutions, LLC $20.8 million in this trade
- Steris Corporation $10.8 million in this trade
- Eaton Corporation $9.3 million in this trade
About the buyer
The Department of Veterans Affairs awarded $84.6 billion in contracts in the last 12 months; its biggest suppliers were Optum Public Sector Solutions, Inc., Mckesson Corporation and Triwest Healthcare Alliance Corp. See what VA is buying now.
Electronic and Precision Equipment Repair and Maintenance contracts right now
There are 113 open government contract opportunities in this trade (NAICS 811210), 65 posted in the last 7 days; 45% are set aside for small businesses. The agencies buying the most are Department of Veterans Affairs, National Institutes of Health and Department of the Air Force. Most of the work with a stated place is in Maryland, Ohio and Georgia. A notice in this trade gives a median of 13 days from posting to deadline; this one gives 11 days.
All open electronic and precision equipment repair and maintenance contracts
Coming up in this trade
Planned contracts from the agencies' procurement forecasts, often months before a solicitation. Plans can change.
Recent awards in this trade
- Hologic Sales And Service, LLC $265,000 · Department of Veterans Affairs · Nov 4, 2026
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- Vandahl Engineering & Sales LTD $769,825 · Department of Veterans Affairs · Oct 29, 2026
- Hill-Rom, Inc. $269,332 · Department of Veterans Affairs · Oct 28, 2026
From the award notices agencies publish.