Appendix D. Over and Above Project Instructions

Appendix D
Over and Above Project Instructions

O&A Work Definition. O&A work means work discovered during the course of contract performance that is not covered in the full maintenance service arrangement covered by the line items for the basic work under the contract, and necessary in order to satisfactorily return the VTE to a safe and operational condition. The Contractor shall identify needed repairs and recommend corrective action during contract performance. Using the O&A CLIN (x002, subsequent option year CLINs) permits the Government and the Contractor to negotiate parts and labor which are necessary to make repairs or prevent malfunctions but are not specifically identified and priced. Examples of O&A work include, but are not limited to: EXCLUDED SERVICES identified in Paragraph 2.

NOTE: The Government reserves the right to utilize other contract vehicles for maintenance/ repair or replacement of equipment or infrastructure system upgrades/modifications.

O&A Work Procedures.

The Contractor shall submit to the COR an O&A request form describing the O&A work being proposed. The form, with all applicable fields completed, shall be submitted within five (5) business days for non-emergencies and as soon as possible for emergencies.

The COR will send the work request package to the CO for review/approval.

The Contractor and CO will negotiate a firm-fixed-price settlement for the work. The Contractor shall not begin work until receipt of a signed/approved work request form or approval memo from the CO. The Contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo.

Failure of the Contractor to provide the information required on the O&A work request, within the specified timeframe, may be grounds for the Government to openly compete the O&A work. Additionally, if the Government and the Contractor cannot agree upon a firm-fixed price for the O&A work request, the Government has the right to openly compete the O&A work.