Attachment 2: COA COQ SUBMISSION COVER PAGE INSTR

LABORATORY

LETTERHEAD

DATE:

TO:

DEFENSE LOGISTICS AGENCY – ENERGY

8725 JOHN J. KINGMAN ROAD, SUITE 4950,

FT. BELVOIR, VIRGINIA 22060-6222

ATTN:

AUGUSTUS PATTERSON (CONTRACTING OFFICER)

SUTTOM BESHIR (CONTRACT SPECIALIST)

MARCUS NOLAN (CONTRACT SPECIALIST)

FROM:

(NAME OF LABORATORY)*

(NAME OF LAB POC)*

(POC EMAIL ADDRESS)*

(POC PHONE NUMBER)

FOR:

(NAME OF OFFEROR)*

(OFFEROR POC NAME)*

(POC EMAIL ADDRESS)*

(POC PHONE NUMBER)

SUBJECT: CERTIFICATION OF ANALYSIS (COA), CERTIFICATION OF QUALITY (COQ) – FOR RFQ

SPE605-27-Q-0204

We
(Name of Offeror)* are currently responding to the DLA Energy solicitation RFQ SPE605-27-Q-0204, a competitive solicitation to delivery fuel products to support DLA Energy mission requirements. The solicitation requires offerors to provide a Certificate of Analysis (COA) or Certificate of Quality (COQ) meeting Government’s specifications for each fuel type.

(Signature of LAB POC)*
(Title of LAB POC))*
(Date)*

* - .Required

SPECIAL DELIVERY INSTRUCTIONS

NOTE: THESE INSTRUCTIONS GOVERN SOLELY THE METHOD OF SUBMITTING

CERTIFICATIONS. ALL CERTIFICATIONS MUST INDEPENDENTLY SATISFY THE

REQUIREMENTS AND QUALITY STANDARDS ESTABLISHED IN THE SOLICITATION. 1.

All certificates must be emailed from the testing laboratory, directly to the Contracting Officer and Contracting Specialist(s) to the email listed below.

2.

All certificates must be emailed before the solicitation closes on November 18, 2023 at 11:00 a.m. Eastern Time.* Please email the completed COA/COQ directly to:
Contracting Officer: [email protected], (571) 585-1435 Contract Specialist: [email protected], (703) 965-7789 Contract Specialist: [email protected], (571) 585-9022)

3.

All offerors will receive an email confirming receipt of the certificates. The offeror must immediately contact the contracting officer or contract specialist(s) by telephone or email, if no confirming email is received within 48 hours of submission.
4. All Offerors are required to notify testing laboratories of these special delivery instructions to ensure full compliance.
5. The DLA Energy reserves the right to reject any Certificate of Analysis (COA) or Certificate of Quality (COQ) not submitted directly from the testing laboratory.
6. Laboratories and offerors should use the following email subject line convention: Format: [Solicitation Number] – COA/COQ for [Fuel Product]. For example: Example: SPE605-27-R-XXXX – COA/COQ for SFD. 7. All COA/COQ must be submitted electronically via email to the email addresses specified on Page 1 of this