Attachment 4: Request for Information QA Oki Bus Lease OBVSS

RFI /Sources Sought: HE1254-27-RE-OKINAWAVEHICLES | DoWEA Okinawa Vehicle Lease and OBVSS
Questions and Answers
1. Would the Government welcome a technology-focused capability statement and separately identified technology ROM from a vendor that would require a local vehicle leasing and maintenance partner?
Answer: Yes, the Government would welcome any capability statements and ROMs that help to meet the requirement.
2. Should the one-year OBVSS retention requirement cover all recorded footage continuously, or designated incident footage with a shorter rolling retention period for routine recordings?
Answer: Yes. Recording should begin when the bus is started and end when it is parked and turned off. All footage in between should be retained for one year. 3. Are there prescribed hosting locations, cloud authorizations, equipment restrictions, or cybersecurity requirements beyond those stated in the draft PWS? Answer: <Pending Response>
4. Please confirm the intended pricing currency and repair allowance in Attachment 2, which displays yen-denominated line items and dollar-denominated totals. Answer: The current strategy is Yen, but other currencies may be considered based on vendor feedback.
5. Should the extension section be priced for six months, notwithstanding the 12-month quantities displayed in that section?
Answer: Yes, the extension section (FAR 52.217-8 OPTION TOTAL) is to be priced for six months.
6. Please confirm the controlling passenger capacities where the PWS minimums differ from the ranges in Attachment 2 (PWS vs. ROM).

Answer: Minimums in the PWS are correct. Attachment has been updated accordingly.

7. Submission Requirements - Is Attachment 2 – CLIN/SLIN ROM required to be submitted together with all other requested information by November 11? Would it be acceptable to first submit the materials currently available, such as our Statement of Interest, Capability Statement, and SAM registration information, and provide the ROM separately at a later date?
Answer: With this amendment, the response date has been extended to 18 November 2026. All materials are requested by the revised suspense date.

8. Submission Deadline - We are currently confirming pricing based on the vehicle specifications and service requirements outlined in the Draft PWS, and this process requires some additional time.
Would it be possible to discuss an extension of the November 11 submission deadline? Answer: The response date has been extended to 18 November 2026.