Attachment 7: Site Visit Synopsis 0003

AMD 0003 – Site Visit Synopsis

The purpose of Amendment 0003 is to document the October 14, 2026, site visit, provide a sitevisit synopsis, include the sitevisit signin sheet, and publish Questions and Answers received during and after the site visit. This amendment does not change the solicitation’s terms, conditions, or the proposal due date unless stated otherwise below.

1. Site Visit Synopsis (October 14, 2026)

The site supervisor began receiving visitors at approximately 10:00 a.m. Several offerors arrived early and were granted access to the roof. The following items were discussed:

Topics Reviewed• Review of Tasks and Scope of Work (SOW), including basis of award. • Primary project objectives: – Ensure a weatherproof roofing system meeting minimum requirements. – Allow flexibility for offerors to propose appropriate technical solutions. • Safety requirements: adherence to Reclamation Safety and Health Standards (RSHS), which align closely with OSHA requirements. • Emphasis on including a safety plan within the proposal.

2. Questions & Clarifications from Site Visit

Q1: Has the site been tested for asbestos?A: The site has not yet been tested. Final clarification will be provided by technical and contracting staff.

Additional note: No insulation type preference; insulation must comply with applicable Rvalue requirements for Government facilities.

Q2: Will the performance period be adjusted due to weather or site conditions?A: Under technical review. Final response will be included in the completed Q&A section.

Q3: Offerors observed stucco and flashing wear allowing water infiltration. Should this be added to the scope?A: Clarification pending on whether offerors should propose mitigation within their solution or whether the SOW will be amended.

Q4: Clarification requested on the Recycled Material Clause.A: Under review—final response to be published.

Q5: Are PIV cards required?A: No. PIV cards are not required. However, supervised access is required. Contractors must be escorted by an authorized Reclamation employee with appropriate oversight authority.

Q6: Is bonding due 21 days after award or at the start of the performance period?A: Contracting clarification will be included in the final Q&A.

3. Staging and Site Logistics

• Materials and equipment may be stored on site within the gated yard or building, coordinated with the COR.• The only restroom available is the existing portable toilet. Contractors requiring additional units or maintenance must furnish them at their own expense.