Notice of Intent - CVENT Licenses

Notice of Intent to Award Sole Source Contract
Title: Notice of Intent to Award Sole Source - Cvent Enterprise Platform License and Registration Services
Agency: Department of Health and Human Services (HHS)
Operating Division: Assistant Secretary for Financial Resources (ASFR) Contracting O ice: O ice of Mission Acquisition Solutions (OMAS) NAICS Code: 541519 – Other Computer Related Services
PSC Code: 7A21 - IT and Telecom - Business application software (perpetual license software)
Notice
The Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), O ice of Mission Acquisition Solutions (OMAS), intends to award a solesource, firm-fixed-price contract to: 

CVENT, Inc

1765 Greensboro Station PL, FL 7
Tysons Corner, MD 22102-3468

for the renewal of annual subscriptions and licenses for the following software product: 

CVENT Enterprise Platform License, Quantity - 1 Annual License o Includes Registration, Attendee Hub, OnArrival Premium, and Essentials product licenses, Branding Package, Single Sign On, API Standard Access, 1 TB video storage, uncapped platform user logins, and more.



Registration (Per Reg), Quantity - 9,500
o Annual registration quantity.

The anticipated contract will consist of a one-year base period from 10/30/2026 – 10/29/2027, with the following Option Periods:
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


Option Period 1: 10/30/2027 – 10/29/2028
Option Period 2: 10/30/2028 – 10/29/2029
Option Period 3: 10/30/2029 – 10/29/2030

This acquisition is being conducted using the authority of RFO 12.102, Restricting Competition, under the procedures of RFO Part 12.
Description of Requirement

National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for continued enterprise event management and registration services to support the O ice of Workplace Solutions/Integrated Services and Solutions Branch (OWS/ISSB). The requirement includes an event management platform capable of supporting approximately 9,500 registrations annually, along with attendee engagement and onsite check-in capabilities, Single Sign-On (SSO), API access, video storage, event branding, uncapped platform user logins, and scalability for additional registrations as needed. These capabilities support NIAID’s established event registration, attendee management, integration, and event participation activities and are required to maintain continuity of ongoing event management operations.

Sole-Source Rationale
NIAID intends to procure the required event management and registration services from