Pre-bid visit agenda

PRE-PROPOSAL CONFERENCE OUTLINE

657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby October 7, 2026 @ 10:00am CDT
Introduction
(a) Good morning, thank you for taking the time to attend this pre-bid conference. Please sign in on the attendance sheet and indicate if you are a prime or subcontractor. (b) Today we will first discuss contractual issues, then we will discuss technical issues, entertain questions, and finally conduct a walkthrough of the areas. (c) Before we cover the issues, let me first introduce myself and the Government staff. CO –Matt Finley
CS – Abby Monroe
COR – Chris Duckett
Alternate COR-Walter Staas
Other VA staff –
The COR is responsible for day-to-day technical oversight of the project. Quality Control is the responsibility of the prime contractor.

I. Contractual Issues

1. General:

(a) Project Title: 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby (b) Cost Range:

$1,000,000.00 and $5,000,000 (VAAR 836.204)

(c) Completion Time: 330 days after receipt of notice to proceed for the base bid. (d) Site Visit Questions are due in writing to the Contracting Officer & Contract Specialist by 2:00 pm central time on October 14, 2026. The email address is listed below and in the solicitation. Proposals are due, November 4, 2026 at 2:00 PM via email to [email protected] and [email protected] If the proposal is delivered to the Leavenworth VA Medical Center, it cannot be accepted.
(e) Fax or hard copies of bids are not acceptable.
(f) The project is 100% set aside for Service-Disabled Veteran Owned Small Business. IAW VAAR 852.219-75, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73. Any work that a similarly situated certified SDBOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
(g) Award will be made using the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Please pay attention to the proposal submittal instructions of the solicitation package. The Government plans to award without discussions, but reserve the right to open discussions if

necessary. Note that offers that are not technically acceptable cannot be selected, regardless of price.

(h) Offerors must provide a breakdown of labor and material costs by applicable division