Technical Exhibit G Cash Control

*MEDCOM Reg 40-46

DEPARTMENT OF THE ARMY HEADQUARTERS,

UNITED STATES ARMY MEDICAL COMMAND

2748 Worth Road
JBSA Fort Sam Houston, Texas 78234-6000
MEDCOM Regulation
No. 40-46

25 April 17

Medical Services:

NUTRITION CARE CASH COLLECTION AND CONTROL PROCEDURES

1. History. This issue is a revision of the publication, 23 September 2002. Because the publication has been extensively revised, the changed portions have not been highlighted.
2. Purpose. This regulation provides U.S. Army Medical Command (MEDCOM) guidance on nutrition care cash control procedures. The guidance provided in this regulation is aligned with the references to assist the Chief, Nutrition Care on the proper and directed guidance for securing, reporting and tabulating daily cash revenue. 3. References. References are listed in appendix A.
4. Explanation of terms. Abbreviations used in this regulation are explained in the glossary.
5. Applicability. This regulation applies to all MEDCOM Nutrition Care Divisions (NCD) who are directly or indirectly involved with cash collection and control. 6. Responsibilities.
a. The Chief, NCD:
(1) Ensures adherence to cash collection and control procedures and request an internal audit from the Medical Treatment Facility (MTF) Resource Management Division (RMD) at least once every other year or when a weakness warrants an outside audit.
(2) Appoints in writing a responsible military or government employee to serve as the Cash Fund Custodian (CFC). See appendix B for sample memorandums relating to the CFC appointment and acknowledgement. A copy of the appointment orders will be stored in the cost accounting office.
(3) Designates Cash Control Supervisor(s) (CCS) in the grade of E-6 and above, Wage Supervisor (WS)-2 and above, or General Schedule (GS)-5 and above. See appendix C for a sample memorandum for appointing the CCS. This regulation supersedes MEDCOM Regulation 40-46, 23 September 2002

*MEDCOM Reg 40-46

(4) Conducts unannounced change fund inspections. A minimum of one inspection per year is required.
(5) Generates a memorandum for access to the secured cash room area. Appendix D provides a sample memorandum.
(6) Ensures written local policies are in place for MTF specific processes and procedures involving funds.
(7) Ensures all personnel that handle government funds, to include generated revenue, complete the appropriate Financial Management (FM) certification level in accordance with their duties and responsibilities as defined in Department of Defense