Questions and Answers F250 Reception and Fireworks

Consulate General of the United States of America
Sapporo, Japan
November 10, 2026
Questions and Answers
Request for Quotations (RFQ) No. 19JA7027Q0002
Freedom 250 Reception & Fireworks Event
Question 1: Decorations on the First and Second Floors of the Restaurant - Could you please share a list of any items or equipment that the Consulate will provide for decoration purposes, such as digital signage, display panels, and signs? - To better understand their sizes and intended placement, we would also appreciate any reference photographs, dimensions, or other relevant materials, if available. Answer 1:
While a full set of items will be finalized, items will include: Large step-and-repeat banner (anticipated to be used for photos with the mascot; 4.5 m tall x 3 m wide; collapsible)
Medium step-and-repeat banner (likely to be used upstairs; 2.2 m tall x 3 m wide; collapsible) One U.S. Flag and pole
One Japanese flag and pole
One Consulate Seal for podium
Other items to be determined

Question 2: Shuttle Bus Arrangements and Operations
- At the previous event, we arranged shuttle buses for the return trip only. For this event, should we arrange shuttle buses for both the outbound and return trips? - If so, will we also need to provide staff at the shuttle bus pickup point in Maruyama Park to assist with passenger guidance and boarding?

- If we need to provide staff at this location, will they also be required to check invited guests against a guest list or conduct any other form of guest verification before boarding? Answer 2:
Shuttle bus services shall be provided for both outbound and return trips between the designated locations. The contractor shall provide staff at the shuttle bus pickup point in Maruyama Park to assist passengers with directions and boarding. Consulate staff will also be present to assist with boarding verification. Presentation of an invitation will be sufficient to verify a guest's eligibility to board; no additional form of guest verification will be required.

Question 3: Taxi Arrangements
For guests arriving by taxi, are they expected to arrange their own taxis for the return trip as well? Alternatively, will our company be responsible for arranging taxis for their departure? Answer 3:
The contractor will not be required to arrange return taxis for guests who arrive by taxi.

Question 4: Start Time for Welcome Drink Service
If welcome drink service begins immediately before the reception starts at 6:00 PM, we can include