Freedom 250 Reception and Fireworks Event
Updated
Presolicitation from the Department of State, for work in Sapporo, Japan. Due Nov 20, 2026, 12:00 PM (UTC+9), 9 days left.
| Solicitation number | 19JA7027Q0002 |
|---|---|
| Agency | Department of State |
| Office | American Consulate Sappo |
| Notice type | Presolicitation |
| Set-aside | None |
| Trade (NAICS) | Convention and Trade Show Organizers (561920) |
| Product or service code | R708 |
| Place of performance | Sapporo, Japan |
| Posted | Nov 10, 2026 |
| Response deadline | Nov 20, 2026, 12:00 PM (UTC+9) (9 days left) |
| Add the deadline to | Google Calendar · Apple / Outlook (.ics) |
Bid documents (3)
- Post Proposed Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture 32 KB
- Cover Letter and Request for Quotations - - F250 Reception and Fireworks 1.6 MB
- Questions and Answers F250 Reception and Fireworks 192 KB
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Description
[Updated on 11/10/2026] The Q&A list has been uploaded. [Updated on 10/21/2026] Cover Letter and RFQ19JA7027Q0002 (F250 Reception and Fireworks) has been uploaded. This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027.
The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities.
The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival. All responsible sources may submit a quotation, which will be considered. The Government may award the contract based on the initial offers without discussion.
The resultant contract will be a firm-fixed-price contract. All U.S. Contractors must be registered in the System for Award Management (SAM) database sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database sam.gov prior to contract award. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time.
Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Contracting contact
- Matthew J. Hafner · [email protected] · 81116411829
- Toshiya Ikeda · [email protected] · 81116411854
As published on the official notice. Ask questions in writing and before any questions deadline the notice sets.
Is your business small enough?
For NAICS 561920, a business counts as small if it has no more than $20.0 million in average annual receipts (SBA size standard, with exceptions in the notes). This notice is set aside, so only businesses under that size, or in the named program, can bid. SBA table, current as of Oct 15, 2026.
Notice history
- Oct 21, 2026: Presolicitation Due Nov 20, 2026, 12:00 PM (UTC+9)
- Oct 1, 2026: Presolicitation Due Nov 20, 2026, 12:00 PM (UTC+9)
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About the buyer
The Department of State awarded $9.8 billion in contracts in the last 12 months; its biggest suppliers were Caddell Construction Co. (DE), LLC, PCL Construction Inc and General Dynamics Information Technology, Inc.. See what State Department is buying now.
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