Request for Proposals Instructions for Proposal Preparation

RFP 27-005JR

Instructions for Proposal Preparation

INSTRUCTIONS FOR PROPOSAL PREPARATION

1.

DESCRIPTION OF PROCUREMENT

Princeton Plasma Physics Laboratory (PPPL) desires to award one Firm Fixed-Price Subcontract to a contractor for the performance of the requirements described in PPPL Statement of Work for C-40 & C-41 RF Roof Replacement Project, Revision 1, dated August 28, 2026, and in accordance with Michael Graves RF Roof Replacement Specification dated September 26, 2026.
2.

ABOUT PRINCETON PLASMA PHYSICS LABORATORY (PPPL)

Princeton University manages and operates PPPL under contract with the US Department of Energy (Contract No. DE-AC02-09CH11466). Based on its dual status as an accredited institution of higher learning in the State of New Jersey and a US Department of Energy Prime Contractor, PPPL may qualify for academic and/or federal government prices/discounts. Offerors shall specifically identify any discount arrangements offered with their proposals.
3.

PRE-PROPOSAL CONFERENCE

A Pre-Proposal Videoconference will be held at 1:30 PM (EST), Tuesday, November 17, 2026. The agenda includes an introduction, a briefing on the proposed procurement and a question- and-answer period. Attendance is not mandatory but recommended. 4.

SUBMISSION OF QUESTIONS

Prospective Offerors shall direct all questions concerning this RFP, via email to the Procurement Specialist, Jimmy Russell, who can be reached at [email protected]. All questions should be submitted sufficiently in advance of the proposal closing date to allow for review and response by PPPL prior to the closing date. Oral explanations or instructions provided by PPPL will not be binding. Any substantive information will be furnished to all prospective Offerors via a written Amendment to the RFP if determined to be necessary to Offerors in submitting their proposals or if the lack of such information would be prejudicial to uninformed Offerors.
The deadline for submission of questions is Nov 24, 2026. 5.

SAMPLE SUBCONTRACT AGREEMENT

It is PPPL's plan to enter into a Firm Fixed Price Subcontract Agreement for this effort. Any Subcontract awarded will be issued as a subcontract between the Awardee and the Trustees of Princeton University under Princeton’s Prime Contract No. DE-AC0209CH11466 with the U.S. Department of Energy (DOE). The Subcontract awarded will be substantially the same as the Sample Subcontract set forth in Section II. It is PPPL's intention to incorporate the terms and conditions set forth