ENERGY QAP NONCONFORMING SUPPLIES AND SERVICES

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Prescribed by: eSOP
4155.05-001
Sponsor: J3

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

REVISIONS

REV
A

DESCRIPTION

DATE

ENERGY QAP E35

APPROVED

08/28/2026

M.MIZRAHI

QAP E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY AUG 2026)

(a) DEFINITIONS. As used in this contract provision:
(1) Deviation: A written authorization issued after contract award and before the manufacture of an item, permitting departure from a specific performance or design requirement of a contract, specification, or referenced document. It applies to a defined number of units or specific period, typically the duration of the contract.
(2) Extraordinary situation: A situation in which the matter cannot wait for resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, excluding federal holidays). (3) Waiver: A written authorization issued after contract award that permits acceptance of a configuration item or other designated item which, during production or after inspection, is found to deviate from specified requirements, but is still considered suitable for use “as is” or after repair using an approved method. Approval is granted on a case-by-case basis and typically applies for a defined period. (b) The Government may, at its discretion, accept nonconforming supplies or services. When this occurs, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance. (c) The following procedures shall be used to request a deviation or waiver: (1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer, with a copy provided to the appropriate Inspection Office identified in Energy QAP E22, List of Inspection Offices for DLA Energy Contracts or Energy QAP E22.01, Quality Representative provision of this contract. Each request shall provide the following information:

i. Contractor name;
ii. Name and contact information of the Contractor's authorized negotiator; iii. Contract number;
iv. Contract line-item number and product nomenclature; v. Clause or contract provision number, paragraph, and subparagraph, as appropriate; vi. The nature of the request;
vii. The reason for the request;
viii. The corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and

ix. An agreement to pay an equitable price reduction, estimated and proposed by DLA Energy, over and above the administrative fee,