Pre-Proposal Conference Memo DPAA

MEMORANDUM FOR INTERESTED OFFERORS

SUBJECT: Pre-Proposal Conference Notice and Agenda – Solicitation HTC71126RE147 (DPAA Papua New Guinea Helicopter Support Services) DATE: July 17, 2026
FROM: Acquisition Team, United States Transportation Command (USTRANSCOM)

1. OVERVIEW & PURPOSE

USTRANSCOM will host a virtual Pre-Proposal Conference on Monday, July 27, 2026, from 10:30 AM to 11:30 AM CST.
The purpose of this conference is to brief interested vendors on the requirements for the recent solicitation posting (HTC71126RE147) for rotary-wing aviation support services in Papua New Guinea (PNG). The session will provide an overview of proposal submission instructions.

2. REGISTRATION & TEAMS MEETING LINK

All interested vendors planning to attend must register in advance: •
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Deadline to Register: No later than Friday, July 24, 2026, by 5:00 PM CST. Registration Method: Send an email to the Contracting Officer, Brenda Marshall, at [email protected].
Required Information: Your email must include your Company/Team Name and the individual email addresses of all participants who require the Microsoft Teams meeting invitation.

3. PROTOCOL FOR SUBMITTING QUESTIONS (Q&A)

To ensure a highly productive and organized session, the Government is establishing a two-tiered question submittal process:
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Pre-Conference Questions: Offerors are strongly encouraged to submit questions regarding the solicitation or PWS in advance. Questions received by Friday, July 24, 2026, by 5:00 PM CST will be incorporated and answered directly during the July 27 presentation.
Post-Conference Questions: Any additional or follow-up questions following the conference must be submitted in writing to the Contracting Officer no later than Tuesday, August 4, 2026, at 12:00 PM CST.

4. ANTICIPATED AGENDA (60-MINUTE TIMELINE)

1. Welcome & Ground Rules

2. Program Background & Key PWS Parameters

3. Submission Requirements & Business Compliance (Factor 1)

4. Technical & Past Performance Evaluations (Factors 2 & 3)

5. Pricing Structure & Evaluation Approach (Factor 4)

6. Pre-Submitted Vendor Q&A

• Reading and answering questions received by the July 24 deadline

7. Next Steps & Adjournment

• Final Q&A deadline (August 4) and closing remarks

Disclaimer: The information presented at the Pre-Proposal Conference and in this memorandum is for informational purposes only. The official Request for Proposal (RFP) and any subsequently published amendments remain the sole governing documents for