Request for Proposals Cover Letter

RFP COVER LETTER

October 06, 2026
Subject: Request for Proposal (RFP) No. LBNF-382472-BM Proposal Due Date: November 24, 2026. Fermi Forward Discovery Group LLC (FFDG) requests a proposal for the Long-Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) Scaffolding Rental Services in accordance with this RFP and the enclosed Proposal Preparation Instructions and other enclosures.

SCHEDULE

It is expected that the Scaffolding Rental Service IDIQ for 3 years will be awarded by December 22, 2026, with an expected completion date of December 21, 2029.

SUMMARY OF SUBCONTRACT WORK

To provide engineering, rental, delivery, installation and removal of temporary scaffolding for FFDG in Lead South Dakota.

SUBMITTAL OF PROPOSALS

Complete written proposals must be submitted electronically to the undersigned Procurement Specialist listed below no later than 5:00 PM Mountain Daylight Time on November 24, 2026. FFDG reserves the right to extend the due date for proposals and to accept late proposals if it is in the best interest of FFDG and the U.S. Department of Energy (DOE).
Brian McKenzie
Email: [email protected]
The proposals shall be valid for a period of 90 days from the proposal’s due date. FFDG reserves the right to reject any and all proposals, to waive any minor irregularities in any proposal, or to cancel this RFP at any time prior to award without cost to FFDG. FFDG will not reimburse any firm for any preparation costs incurred or any other costs related to the participation in or preparation of this RFP.

EVALUATION AND SELECTION

FFDG will evaluate each proposal using the process described in Section M of the RFP. The Offeror will be required to provide documentation to demonstrate its ability to meet the technical requirements of the RFP. FFDG Procurement may, at their discretion, contact the Offeror to clarify any omissions or exceptions. FFDG will make a selection for award based on a tradeoff process as described in Section M of the RFP. Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than cost for some work and costs that are significantly overstated for other work. More information about the selection criteria and process is provided in the Proposal Preparation Instructions (RFP Section L).

FFDG RFP No. LBNF-382472-BM

Scaffolding Rental Services